The Meet

1. The Meet Promoters are VALERIE BOREL and FEDERICA TITON (promoter@hatfieldswimmingclub.org ) on behalf of the Hatfield Swimming Club. The event will be held at The Hertfordshire Sports Village, Hatfield, Hertfordshire.
2. The competition is to be held under Swim England laws and technical rules of swimming.
3. The competition is licensed by Swim England as a LEVEL 3 meet. Licence no. 3ER251265.
4. The pool length is 25m and there are 8 lanes with anti-turbulence lane ropes. Omega AOE will be used at the meet. A secondary strobe for the starting equipment is available. The depth of the pool is 1.8 metres across the pool.
5. Entrants must be Swim England Registered at Category Club Compete and have a Swim England number and belong to an affiliated club or WASA and SASA equivalent and National Associations of World Aquatics.
6. Upper qualifying times are in operation for this meet as provided in the accompanying schedule. Converted LC times won’t be accepted. There are no lower limit times. Swimmers must have a time recorded on Swim England rankings since 1^st January 2024. Times faster than the upper limits, achieved inside the regional qualifying window and no times entries will not be accepted.
7. Clubs entering more than 5 swimmers must do so electronically by using SportSystem Entry Manager or other formats supplied by the promoter.
8. Entries of 1 swimmer only can be accepted by the supplied files or on the manual entry form along with a summary sheet. A manual entry will be subject to an administration fee of £2.
9. The swimmers in possession of a Swim England Certificate of Swimming Disability or the swimmers whose membership details record a disability Sport Class are welcome to enter the competition. An entry time must be provided.
10. The promoter reserves the right to accept entire entries from visiting overseas clubs due to the need to advance book travel arrangements. Entry times must be evidenced from a suitable ranking system and fall within the qualifying times of the meet.
11. Entry fees will be £9 per event (this includes the Swim England levy) for all 50s, 100s and 200s; £11 for 400s.
12. Entries which do not follow the above procedures may be rejected.
13. Entries will be restricted to ensure the meet runs to time and will be accepted on a ‘first come first served’ basis, but with consideration to balancing out the numbers in each year age category. The entry fees should be paid to Hatfield Swim Club CIO, sort code: 30-96-26, account number: 78752968, when the entries file is sent.
14. If the event is oversubscribed the promoter reserves the right to return entries. Refunds will be made by a single payment to the club concerned. The promoter’s decision is final.
15. OVER THE TOP starts will be used in the heats if required by the referee.
16. ALL BUT HEAT DECLARED RACES will be SPEARHEADED with fastest 3 heats CYCLICALLY seeded.
17. 200m and 400m events are heat timed finals. All other events are heat times, and final times except for events described in sections 18-20.
18. 50Free finals will be held for Juniors at the end of finals in session1 before the 50Free Skins.
19. 50Free Skins’ events will be held at the end of finals in session1 for the open age group category. The skins will be eight fastest swimmers (open) from 50m freestyle heats. Times achieved during 1^st round of the 50Free skins are eligible for Rankings but not the times from subsequent rounds.
20. ‘Medley skins’ events will be held at the end of finals in session3 for 200IM. The skins will be eight fastest swimmers (open) from 200IM heats. A random draw will be done for strokes. Times achieved during this skins’ event are not eligible for Rankings.
21. Age groups are: 10,11,12,13,14,15, 16/over years.
22. Ages are as on 5^th October 2025.
23. Awards will be given to the first 3 in each year group (above) in each event (heat and finals).
24. The fastest 8 swimmers in combined age groups 14/Under will be selected to swim Junior Finals (other than 200 and 400m events) and the fastest 8 swimmers in combined age groups 15/Over will be selected to swim Senior Finals (other than 200 and 400m events). A minimum of 4 and a maximum of the 10 fastest swimmers will be called for each final, in the latter case the slowest two will be reserves.
25.  Session timings may be adjusted depending on the number of entries received and accepted. Any changes will be posted on the Hatfield SC website www.hatfieldswimmingclub.org
26. A list of accepted entries & rejections will be posted on the web as confirmation.
27. Swimmers must withdraw from events heats that they no longer wish to swim. Withdrawal slips will be available from the recorders desk on the day or may be e-mailed in advance to entries secretary (entries@hatfieldswimmingclub.org ) with swimmers information (name, Club, SE membership number, event number).
28. On the day all withdrawals must be made 50 minutes prior to the start of the first event in each session, coinciding with the start of warm-up. Swimmers failing to attend the start of a heat without withdrawing will incur a £5 penalty, which will be deducted from any refunds or invoiced to the club. Refunds are not available for withdrawals, other than for medical reasons.
29. Swimmers who do not wish to swim finals must withdraw within 5min of the swim down/warm-up for finals. Withdrawal sheets will be displayed to clubs at the door of the control room next to announcer’s desk.

File Download

Hatfield RQ October 2025 QT

Hatfield RQ October2025_SCHEDULE

Hatfield RQOctober2025_T&C